Once you are completely satisfied with your proposal, the next step is to confirm your trip. In order to secure all services indicated in the customized itinerary you received from your private travel designer, please complete the following:


Credit Card Authorization

You will be able to fill in the majority of the credit card authorization online but please note that it must be printed in order for you to sign it.

These are our standard payment terms. Certain itineraries may have special conditions which require adjustments to these terms. If this is the case for you, it will be explained to you by your consultant in advance. 

  Deposit Due Per Person (nonrefundable)    Final Payment Due   Cancellation Penalties
Per Person
30% of land costs +
100% of internal airfare +
100% of insurance
(if applicable)
  90 days prior to travel  90+ days prior to travel  Deposit Paid
  0-89 days prior to travel  100%

Booking Forms

Step 1: Fill in your details

These booking forms are designed to be completed and signed by each individual traveler. A signed form must be received for each traveler in your group. If anyone is not present to sign, please forward this link to them. Parents or guardians should complete the form for any children under the age of 18.

Tip: You’ll be asked about any flights you’ve purchased and for your passport details, so please have this info ready.

Step 2: Review the agreement

Once you have completed the online booking form, select the “review and sign” button at the bottom of the page. This will copy your responses into an online PDF agreement that you can review, along with the included terms and conditions.

Step 3: Insert your signature

To add your signature, scroll to the bottom of the page and look for the blue arrow. Select the area to the right of the arrow where it says “sign here”. You have two signature options. (1) Draw Signature – use your mouse to draw your signature and click “Insert Signature”. (2) Type in Signature – click “Adopt & Sign” to insert your signature.

Step 4: Complete signing

Once your signature has been added, the page will reload with a blue “Agree & Sign” button in the bottom right-hand corner. Click this button to automatically forward your documents to us. If you would like to keep a copy of your agreement, select either “Print Document” or “Save As PDF”.

Release and Waiver for Services (Including COVID-19)

This form is required for each person traveling.

Travel Insurance

Travel protection is the best way to protect your travel investment. Luxury Trips has chosen SquareMouth as our preferred travel insurance provider because their online platform is easy to use and compares insurance products from a number of different providers.